Consumer Information

Return to Financial Aid Documents

Required Information	Description of Information	Link for Information/Examples of Information
Procedures and forms by which students apply for assistance	Admissions application/FAFSA application	https://www.transy.edu/admission/apply-now/ https://studentaid.gov/h/apply-for-aid/fafsa
Student eligibility requirements and factors that determine students award levels	Brief information about various types of aid and how you can qualify for them	https://www.transy.edu/financial-aid/basics-of-financial-aid/ https://www.transy.edu/financial-aid/scholarships-grants/ https://www.transy.edu/financial-aid/forms/terms-and-conditions/
Criteria for continued student eligibility under each program	Description of institutional scholarship requirements, and Title IV aid requirements	https://www.transy.edu/financial-aid/scholarships-grants/ https://www.transy.edu/financial-aid/forms/terms-and-conditions/ https://www.transy.edu/sites/default/files/SAP_policy.pdf
Satisfactory progress standards	Satisfactory Academic Policy	http://www.transy.edu/sites/default/files/SAP_policy.pdf
Financial disbursements	“Payments of Financial Aid” section briefly describes financial disbursement	https://www.transy.edu/financial-aid/forms/terms-and-conditions/ Information listed under the “Payments of Financial Aid” header.
Pell-eligible students to obtain or purchase required books and supplies by the 7th day of a pay period	May contact the accounting office for additional information	https://www.transy.edu/campus/student-services/student-accounts/ Information listed under the “Bookstore Vouchers” header.
Terms of loan received by a student	Various handouts discussing types of loans and verbal information	https://studentaid.gov/ Website provided for additional information.
Repayment and schedule of loans	Financial aid sends emails regarding the exit counseling requirement to all borrowers who graduate, withdraw, drop below half-time enrollment status, are suspended, or do not return to the university. Students who do not complete exit counseling as instructed are mailed exit materials at their last known address.	https://studentaid.gov/ Website provided for additional information.
Terms and conditions	Describes terms and conditions of all types of aid	https://www.transy.edu/financial-aid/forms/terms-and-conditions/
Terms and conditions of Direct loans and Perkins loans	A terms and conditions form is enclosed with each student award letter. Emails notify students of the need to complete entrance counseling and MPN for Direct Loan.	https://studentaid.gov/ Website provided for additional information.
Cost of Attendance	Describes the updated COA for the upcoming academic year	https://www.transy.edu/financial-aid/basics-of-financial-aid/cost-of-attendance/
Academic Programs	Students can find information about all academic programs through the registrar’s website. There is also information about all faculty at Transylvania. Verbal information is also provided.	http://catalog.transy.edu/ https://www.transy.edu/parents-families/faculty-staff-directory/
Withdrawal procedures, refunds and return of aid	Brief description on withdrawal policies from the institution and a description of what will happen to their financial aid	https://www.transy.edu/financial-aid/forms/terms-and-conditions/ http://catalog.transy.edu/ Information listed under the “Financial Information” Header.
Accreditation and licensure	Brief description that discusses accreditation. More information is available upon request	https://www.transy.edu/about/who-we-are/quick-facts/ For more information, contact the Vice President of Academic Affairs and Dean of the College at (859) 233- 8121.
Accessibility/Disability	Brief description of accessibility services offered on campus	https://www.transy.edu/campus/accessibility-services/
FSA eligibility for study abroad	Brief description of study abroad information offered on campus	https://www.transy.edu/academics/study-abroad/
Transfer of credit policies	Explanation of the application process for transfer students	https://www.transy.edu/admission/apply-now/transfer-students/ https://www.transy.edu/academics/liberal-arts-curriculum/academic-requirements/
Contact information	Financial aid officers contact information	https://www.transy.edu/financial-aid/basics-of-financial-aid/ Contact information located on the right-hand side of the screen under “Get in Touch” header. https://www.transy.edu/parents-families/faculty-staff-directory/ Contact information can be found by clicking on “Financial Aid” for individuals in the Financial Aid office.
Penalties and institutional policies on copyright infringement	Describes the accepted use of technology and copyright at Transylvania	https://www.transy.edu/campus/technology-services/ Click on the “Acceptable Use Policy” under the heading “Acceptable Use Policy and General Information”.
Disseminating completion, graduation, and transfer-out rates	Gives brief information about completion rates for Transylvania	https://www.transy.edu/academics/registrars-office/ Graduation rate information under the “Student Right-To-Know Act” Section. https://www.transy.edu/about/who-we-are/quick-facts/
Retention, placement and post-graduate study	Information on retention rates. Also provides information about the Career Development Office and their services in regard to post-graduate study	https://www.transy.edu/about/who-we-are/quick-facts/ Information listed under the “Student Outcomes” header. https://www.transy.edu/career-development/ https://www.transy.edu/1780/category/admissions/alumni-outcomes/ https://nces.ed.gov/collegenavigator/ Type “Transylvania University” in the search bar to find specific information about retention and graduation rates.
Security and Fire Safety reports to enrolled students and current employees	Information regarding security and fire safety daily log is located in the DPS office	https://www.transy.edu/campus/campus-safety/ Links under “Annual Security and Fire Safety Report” and “Campus Safety Records” provide these reports.
Textbook information	All textbook information is located at the book store or the book stores website.	https://www.bkstr.com/transylvaniastore/home
Disclosures required for private education loans	Information for those interested in Private Student Loans	https://www.transy.edu/financial-aid/student-loans/ Communications will be sent to students who are interested in private loans regarding all of their options. They can also click on the “Find more information about private student loans” link under the “Private Loans” header to find more disclosure information.
Self-certification form for private education loans and Historical Lender List	Brief information posted on website.	https://www.transy.edu/financial-aid/student-loans/ Clicking on the “Find more information about private student loans” link under the “Private Loans” header allows students to view our Historical Lender List and our Self-Certification Form.
FERPA distribution annually	FERPA information on the web is sent to students once a year for reviewal	https://www.transy.edu/academics/registrars-office/ferpa/
Entrance counseling	Email sent to students regarding entrance counseling; where to go, how to complete, and where they can go to find more information regarding their loans	Example of Email sent to students Entrance and MPN: “Your Transylvania Financial Aid offer letter includes Subsidized and/or Unsubsidized Federal Direct Student Loans. If you do not wish to borrow or if you wish to borrow less than you have been offered, in order for your billed amount to be accurate, please complete the 20XX-XX Loan Change Request form as soon as possible. If you need these funds to help pay your 20XX-XX educational expenses, please complete the following steps: 1. Entrance Counseling: Federal regulations require that you receive information about your rights and responsibilities as a student loan borrower. Go to StudentAid.gov, log in, and choose Complete Aid Process and then Complete Entrance Counseling to begin. 2. Master Promissory Note (MPN): The MPN is a legally binding agreement stating that you promise to repay the loan with interest. Also at StudentAid.gov, log in and choose Complete Aid Process and then MPN for Undergraduates. As you complete these steps, we will be notified and will be able to continue processing your student loans for 20XX-XX. If you have any questions, please contact our office by replying to this email or at (859) 233-8239.”
Exit counseling	Financial aid sends emails regarding the exit counseling requirement to all borrowers who graduate, withdraw, drop below half-time enrollment status, are suspended, or do not return to the university. Students who do not complete exit counseling as instructed are mailed exit materials at their last known address.	Exit Counseling Example “Our records indicate you have borrowed student loans under the Federal Direct Student Loan program and have left Transylvania or will soon no longer be enrolled at least half-time as a Transylvania student. Student loan borrowers no longer enrolled at least half-time are required to complete exit counseling in order to learn about borrower rights and responsibilities. Please review the attached Direct Loan Exit Counseling Guide which contains all the required information. You may also access this guide at any time at https://studentaid.gov/sites/default/files/loan-exit-counseling.pdf. Alternatively, we recommend that you complete counseling online at https://studentaid.gov/exit-counseling for a more thorough and interactive experience. Any of these options will help you learn about the 6-month grace period prior to the start of loan repayment, eligibility for in-school deferment of payment if you continue your education at another institution, and your responsibility to contact your loan servicer to provide updated information such as name, address, or phone number changes. If you have any questions about this or about student loans in general, please contact our office at (859) 233-8239 or financialaid@transy.edu.”
Vaccination Policy	Students can find out more information about our Vaccination Policy on their student health form located on their TNet Account	https://www.transy.edu/campus/student-wellbeing/immunizations-vaccinations/
Net-Price Calculator	Those interested in attending Transylvania can enter information to the Net-Price Calculator in order to get an idea of finances	https://tcc.ruffalonl.com/Transylvania%20University/Freshmen%20Students
Code of Conduct	All Transylvania University financial aid officers adhere to this code of conduct	The Higher Education Opportunity Act conditions the eligibility of educational institutions to participate in Title IV programs on the development of and compliance with a code of conduct prohibiting conflicts of interest for its financial aid personnel [HEOA § 487(a)(25)]. Transylvania University officers, employees and agents are required to comply with this code of conduct. The following specific provisions bring Transylvania University into compliance with the federal law [HEOA § 487(e)]. Neither Transylvania as an institution nor any individual officer, employee or agent shall enter into any revenue-sharing arrangements with any lender. No officer or employee of Transylvania who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans, or agent who has responsibilities with respect to education loans, or any of their family members, shall solicit or accept any gift from a lender, guarantor, or servicer of education loans. For purposes of this prohibition, the term “gift” means any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a de minimus amount. An officer or employee of Transylvania who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans, or an agent who has responsibilities with respect to education loans, shall not accept from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans. Transylvania shall not: for any first-time borrower, assign, through award packaging or other methods, the borrower’s loan to a particular lender; or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency. Transylvania shall not request or accept from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the institution providing concessions or promises regarding providing the lender with: a specified number of loans made, insured, or guaranteed under Title IV; a specified loan volume of such loans; or a preferred lender arrangement for such loans. Transylvania shall not request or accept from any lender any assistance with call center staffing or financial aid office staffing. Any employee who is employed in the financial aid office, or who otherwise has responsibilities with respect to education loans or other student financial aid, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, shall be prohibited from receiving anything of value from the lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.
Student Activities Offered	Describes clubs and organizations offered at Transylvania	https://www.transy.edu/campus/student-life/campus-engagement/
Voter Registration	This link is provided to students to allow them learn more about the voter registration process	https://elect.ky.gov/Pages/default.aspx
Financial Aid Penalties for Drug Law Violations and programming	Students can find information in the student handbook. Employees are sent an annual email that describes the drug and alcohol policy.	https://www.transy.edu/financial-aid/wp-content/uploads/sites/6/2022/12/drug_free_workplace.pdf https://www.transy.edu/campus-policies/ Click on “Download Transylvania’s Alcohol Policy” under the “Alcohol Policy” header. http://alcohol.transy.edu/
Student Body Diversity	A breakdown of the student population including; gender race, Pell recipients etc.	http://nces.ed.gov/collegenavigator Type “Transylvania University” in the search bar. The financial aid, enrollment and admissions tabs provide more information about the diversity of the student body.
State Grant Information	Emails sent to students regularly about the importance of filing the FAFSA early. Information also on website	https://www.transy.edu/financial-aid/scholarships-grants/state-and-federal-aid/
NSLDS (National Student Loan Data System)	Make it known that any student or parent that acquires a federal loan, can find their loan information at this website. Loan information is required to be submitted to NSLDS, and will be accessible by guaranty agencies, lenders and schools determined to be authorized users of this data system.	https://studentaid.gov/ Website given to students to find more information about all federal loans that have disbursed in their name.
Student Loan Default rate	Information about the school’s student loan default rate.	http://nces.ed.gov/collegenavigator Type “Transylvania University” in the search bar. Cohort default rates will show the percentage of students who are in default on their student loans.
Constitution Day	Information about our Annual Constitution day.	https://www.transy.edu/campus/student-life/community-engagement/
Equity in Athletics Disclosure	The EADA Report is updated annually and can be obtained upon request.	https://www.transy.edu/campus-policies/ More information can be found under the “Equity in Athletics Disclosure Report” heading
Written Arrangements Disclosures	Information about agreements between Transylvania and the University of Kentucky for Pre-Engineering.	http://catalog.transy.edu/ http://catalog.transy.edu/preview_program.php?catoid=3&poid=336&returnto=96
Accountability for Programs that Prepare Teachers	National and State reports are updated annually and can be found online or upon request.	https://www.transy.edu/academics/program/education/ Information about specific reports are available upon request.
Student Complaint Processes	Information about how to file a consumer or discrimination complaint	http://cpe.ky.gov/campuses/consumer_complaint.html https://www.transy.edu/accessibility/
Student Complaint Procedures for Students Enrolled in Distance Education Courses	How to file a complaint if enrolled in one or more distance education courses.	https://www.transy.edu/financial-aid/bulletin/transylvania-university-distance-education-student-grievance-policy-procedure/
Professional Licensure Disclosures	Describes eligibility to be certified as a teacher.	https://www.transy.edu/academics/program/education/certification/

Last updated: Dec. 3, 2021.