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Student Accounting Services

Have a question about making your tuition payments? Need more information about paying off student loans?

The friendly staff members in our office are eager to help you work through any concerns you have about managing your student account. In fact, the information provided below may answer many of your questions.

Student Accounting Office

Your tuition bill is established once you have registered for classes. If you are eligible for financial aid, your aid will be credited to your account after you sign and return the financial aid award letter or accept your aid via TNet. Financial aid awards are typically available to accept in mid-March for first-year students and early June for returning students.

While enrolled at Transylvania, you will need to choose a tuition payment plan each year. Submit the payment options form via TNet by June 1.


  • Contact us

    Office hours:
    8:30 a.m.-5 p.m. weekdays
    Old Morrison, first floor

    Email: billing@transy.edu
    Phone: (859) 233-8150
    Fax: (859) 281-3506

    Mailing address:
    Transylvania University
    Accounting Office
    300 North Broadway
    Lexington, KY 40508

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  • Releasing student information

    Having trouble getting information about your student's account?

    Accounts established with the university belong to the student, and it is the student's responsibility to ensure payments are made on time and the account is in good standing.

    The information university officials can release about a student is restricted by federal law. This can sometimes be challenging for parents and family members if they do not fully understand these restrictions. Please read more below about the law and the steps your student can take to grant you access to information you may need or want.

    The Family Educational Rights and Privacy Act (FERPA)

    FERPA is a federal law (20 U.S.C. 1232g; 34 CFR Part 99) that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

    Transylvania University's full FERPA policy

    FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students" with the following rights:

    • The right to inspect their education records.

    • The right to request an amendment to their records if the student believes the records are inaccurate.

    • The right to control disclosures of their records except to the extent that FERPA authorizes disclosure without consent.

    In compliance with FERPA, Transylvania is prohibited from providing certain information from student records to a third party unless the student has released that information. This includes grades, billing, tuition and fees assessments, financial aid, and other student record information.

    Releasing Information

    Transylvania University must have written permission from the student prior to releasing information on the student’s educational record (other than information defined as Directory Information under the university policy). Students, who grant access give university faculty and staff permission to release information—such as grades, billing, tuition and fees assessments, financial aid, and other student record information—to a third party.

    Individuals authorized to access the information must know the student’s PIN number.

    Students can access the FERPA Authorization Form and establish or change their PIN number at any time via TNet.

  • Making payments

    Transylvania accepts payments online via TNet or our virtual terminal. Using either method, you can pay by electronic check, MasterCard, Discover, or American Express. TNet also accepts Visa. Refer to Making payments online for detailed instructions.

    You can also stop by our offices on the first floor of Old Morrison to deliver a payment, or mail a check to:

    Transylvania University
    Accounting Office
    300 North Broadway
    Lexington, KY 40508

  • Payment plans

    While enrolled at Transylvania, you will need to choose a tuition payment plan each year. Submit the payment options form via TNet by June 1.

    Paid-in-Full Plan

    All student accounts are payable in full on August 1 for fall term and January 1 for winter term, unless you opt for the 12-month payment plan.

    12-Month Plan

    If you choose the 12-month payment plan, you will pay your annual expenses in 12 monthly installments. Transylvania charges a $60 processing fee for each term you opt for this plan.

    • Pay each term's charges in six monthly installments, due on the first of each month.

      • Payments made from July 1 through December 1 cover fall term expenses.

      • Payments made from January 1 through June 1 cover winter term expenses.

    • Payment reminders are sent to the student's official Transylvania email address approximately two weeks before each monthly payment is due. Statements of Account are available electronically on TNet 24/7.

    • A $20 fee is charged for each late payment and a $10 fee is charged for all returned checks (including electronic checks).

  • Payment due dates

    Fall Term

    Paid-in-Full Plan—August 1

    12-Month Plan—July 1, August 1, September 1, October 1, November 1, December 1

    Winter Term

    Paid-in-Full Plan—January 1

    12-Month Plan—January 1, February 1, March 1, April 1, May 1, June 1

  • Tuition and fees

    Schedule 2014-2015

    Full-time tuition $32,010.00
    Level Tuition Plan (LTP) premium $2,200.00
    General fee
    (full-time students)
    $1,350.00

    Room and board:
    Standard board rate $3,800.00
    Room for Clay, Davis, Forrer $5,250.00
      $9,050.00
    Additional charge for Clay, Davis, Forrer single room $1,800.00
    Single room for Hazelrigg $5,250.00
    Per person for Poole $5,470.00
    Per person for Rosenthal $5,470.00
    Per person for select houses $5,470.00
    Per person for Thomson $5,750.00

    Meal plans:
    19-meal plan (per week) $4,050.00
    14-meal plan (per week) $3,800.00
    10-meal plan (per week) $3,800.00
    160-meal block (per term) $3,800.00
    Commuter (40-meal block) $320
    Commuter (60-meal block) $440

    Part-time tuition:
    Per course $3,560.00
    General fee per course $150.00
     
     

    Summer 2014

    Tuition per course $1,750.00
    Audit per course $550.00

    Room for Clay, Davis, Forrer:
    Double per week $190.00
    Single per week $250.00
    Board: on a cash basis N/A
     

    May Term 2014

    Tuition per course $3,360.00
    Overload fee per course  $3,360.00
    Room and board $1,020.00
     

    Miscellaneous fees

    Enrollment deposit $250.00
    Student services deposit $250.00
    12-month payment plan fee $120.00
    Late registration fee $200.00
    Audit fee per course $680.00
    Overload fee per course $3,560.00
    Applied music fee Per policy
    Application fee for non-degree students $50.00
  • Past due accounts

    Failure to make a payment when due automatically cancels the privilege of class attendance.

    No diploma, certificate, transcript, term grade report, letter of honorable dismissal, or letter of recommendation will be granted to a student who has indebtedness to the university.

    Students who have not honored their financial obligations to the university will not be permitted to enroll in the following term's classes.

  • Bookstore vouchers

    If your student account has a credit balance—meaning the financial aid credited to your account exceeds your charges after all payments are made (including loans)—you can stop by the accounting office to see about obtaining a voucher for purchasing books at the Transylvania University bookstore. 

    Vouchers are available on the first day of class, or as soon as the the student's account has a credit balance without pending aid.

  • Loan repayment

    More than 60 percent of Transylvania students accept federal loans to help fund their college educations. It's a fact of life for many college students today. While repaying these loans can seem daunting, it is an obligation students and graduates must prepare to manage. We can help answer any questions you have about that process.

    Keep in mind that you may prepay all or part of your federal student loan(s) at any time without a penalty.

    After you have graduated, payment requirements depend on the type(s) of loans you have and your status. Are you enrolled in another institution of higher learning? Are you gainfully employed? You'll need to stay in communication with your loan providers to ensure you meet all your obligations.

    Loan Status

    You can check the status of your loan(s) at any time. The National Student Loan Data System (NSLDS) is the U.S. Department of Education’s central database for student aid. From its website, students can view information about all of their Title IV loans and grants, including balances and loan servicers' contact information, and complete exit counseling upon graduating or leaving the university.

    Forgive, Cancel, or Discharge Your Debt

    Under certain circumstances, you may have all or part of your federal student loans forgiven or discharged. Contact your loan servicer for details.

    Federal Perkins Loans

    Transylvania University is the lender for the Federal Perkins loan only. Transylvania University uses University Accounting Service (UAS) to send billings, process deferment/forbearance forms, and handle informational updates, such as name and address changes.

    Upon leaving the university, students who have borrowed a Federal Perkins loan are required to complete loan counseling at www.uasexit.com.

    Federal Perkins loans have a 9-month grace period, which begins after leaving school or dropping below half-time attendance. Repayment begins when your grace period ends.

    Deferment allows you to temporarily stop making payments on your federal student loans under certain conditions. You are not charged interest during a deferment.

    If you are enrolled at least half time in a degree-granting program at an institution of higher education, contact UAS at 1-800-999-6227 or go to www.uasecho.com to print a deferment form. 

    Direct Loans

    Direct Subsidized and Unsubsidized Loans have a 6-month grace period, which begins after leaving school or dropping below half-time attendance. You must start making payments not more than 60 days after your grace period ends. Manage My Direct Loan

    Upon leaving the university, students who have borrowed a Federal Direct loan are required to complete loan counseling at www.nslds.ed.gov. Click Exit Counseling to complete your loan counseling.

    Subsidized loans: The government pays interest while you're in school.

    Unsubsidized loans: The interest accrues while you're in school. 

    You can temporarily postpone or lower your payments with a deferment or forbearance. Except for periods of Economic Hardship Deferment under the income-driven repayment plans, periods of deferment or forbearance do not count toward the maximum length of time you have to repay your federal student loans.

    Deferment allows you to temporarily stop making payments on your federal student loans. 

    • You are not charged interest on Direct Subsidized Loans during deferment.

    • Interest will continue to be charged on your Direct Unsubsidized and Direct PLUS Loans. If you do not pay this interest during the deferment, it will be capitalized at the end of the deferment.

    Forbearance allows you to temporarily stop making payments or reduce your monthly payment for up to 12 months.

    • Interest will continue to be charged.

    • If you do not pay this interest during the forbearance, it will be capitalized at the end of the forbearance.

    For more information on deferment and forbearance conditions, contact your loan servicer.

    Other Loans

    The George L. Bagby Scholarship Loan and the Charles E. Schell Foundation Loan are both moral obligation, no interest loans. When the money loaned is repaid, it is loaned again, thus maintaining a constant source of help for other worthy students in financial need. The funds are to be used for essential educational expenses only. Upon leaving the university, students are asked to complete a proposed schedule of repayment.

    Each year the student accounting services office sends notices to remind former students with these loans of outstanding balances and give them an opportunity to adjust their repayment schedule or sign up for automatic monthly payments. If you would like for Transylvania University to automatically deduct your monthly payment from your bank account, please complete and return the authorization form.

  • Tax forms

    W-2 Form

    If you are a student employed by Transylvania, you can access your W-2 form 24/7 from the ADP portal.

    1. Log in to the ADP portal.
    2. Under Pay & Taxes, choose Annual Statements.

    If you need help registering for an ADP account, refer to the step-by-step instructions available on Inside Transy.

    1. Use your Transylvania ID and password to log in to Inside Transy.
    2. Under For Faculty and Staff, choose Human Resources.
    3. From the left navigation page, choose HR Documents.
    4. Under Employee Programs, choose iPay Statement Registration Instructions.

    1098-T Form

    You can elect to receive your 1098-T form electronically rather than having it printed and mailed to your home address.

    1. Log in to TNet.
    2. Select 1098 Electronic Consent.
    3. Select the option to receive your form electronically.
    4. Click Submit.

    For more information about the 1098-T form, click here.

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